Bringing Rainforest Falls VBS 2026 to life takes more than creative décor and a heart for kids—it’s all about the timeline. With a little structure and early action, you can transform your church into an unforgettable Amazon adventure without feeling frazzled.
Here’s your month-by-month game plan to make VBS week a wild, worship-filled success!
6–12 Months Before VBS: Dream & Decide
- Choose Your Dates: Check school calendars, sports schedules, and holidays for the best week.
- Order Your Starter Kit: Secure your Group Rainforest Falls kit early—you’ll want time to preview leader manuals and sample media.
- Reserve Spaces: Make sure the sanctuary, classrooms, and outdoor areas are available.
- Pray & Dream: Gather your core team for prayer, brainstorming, and big-picture vision casting.
3–6 Months Before VBS: Build Your Team
- Recruit Volunteers: Tap into families, youth, and retirees for every role—from station leaders to decorators.
- Assign Leadership Roles: Identify directors, crew leaders, and station coordinators.
- Begin Promotion: Announce dates in church bulletins, on social media, and with save-the-date postcards.
- Start Planning Décor: Collect cardboard, fake plants, and anything jungle-themed.
2–3 Months Before VBS: Register & Ramp Up
- Open Registration: Set up online or paper registration for kids (and volunteers, if needed).
- Order Supplies: Stock up on crafts, snacks, t-shirts, and décor materials.
- Finalize Curriculum: Distribute leader guides and start planning each station’s details.
1 Month Before VBS: Train & Decorate
- Volunteer Training: Host orientation meetings, walk through the schedule, and do a safety refresher.
- Prep Decorations: Hold craft nights or workdays to paint trees, cut vines, and assemble animals.
- Communicate Often: Share updates, reminders, and encouragement with your team.
2 Weeks Before VBS: Details & Double-Check
- Decorate Spaces: Set up big décor elements early—trees, waterfalls, vines—then add finishing touches closer to the event.
- Confirm Volunteers: Touch base with every team member and provide final instructions.
- Test Tech: Make sure music, videos, and microphones all work smoothly.
VBS Week: Let the Adventure Begin!
- Arrive Early: Greet kids with energy and a smile.
- Follow the Plan: Stick to the schedule, but flex when needed.
- Support Each Other: Jump in where help is needed and celebrate wins (big and small).
After VBS: Celebrate & Reflect
- Thank Your Team: Handwritten notes, breakfast, or a thank-you party go a long way.
- Gather Feedback: Ask volunteers and families what worked and what can be improved.
- Share the Story: Post photos, videos, and stories to encourage your church for next year.