Great VBS experiences don’t just happen—they’re built on clear communication, good planning, and a team that feels confident and connected. Here’s how to make your Rainforest Falls VBS 2026 volunteer training not only effective, but genuinely uplifting for everyone involved.
Training Strategies That Really Equip Your Volunteers
1. Paint a Clear Picture
Start by giving every volunteer a sense of the big picture and their special role in it. Share the daily schedule, explain what’s expected, and make sure everyone knows the key policies before opening day. When people know what’s ahead, they can serve with confidence.
2. Walk It, Don’t Just Talk It
A hands-on orientation is invaluable. Take volunteers on a walk through each station, demonstrate check-in routines, review safety and emergency procedures, and practice “what if” scenarios together. This walkthrough turns unknowns into second nature—and builds team unity.
3. Buddy Up: Mentorship Matters
Pairing new volunteers with experienced crew leaders provides instant support and real-time answers to all those “what do I do now?” moments. Mentors model best practices and give new team members a friend from the start.
4. Put Safety First—Always
Make sure every volunteer knows your church’s standards for child safety, first aid, evacuation, and hygiene. Provide easy-to-read guides and review them together. When safety is second nature, everyone can relax and focus on ministry.
5. Get Specific: Role-Based Breakouts
Offer short, hands-on training sessions by role. Let your game leaders practice activities, snack leaders prep allergy-safe treats, and registration helpers rehearse smooth, friendly welcomes. Focused training builds both skill and confidence.
6. Practice Positive Communication
Teach volunteers practical ways to speak clearly and kindly—with kids, parents, and each other. Share tips on patience, listening, positive discipline, and de-escalating tense moments.
7. Provide Handy Reference Materials
Give every volunteer a quick-reference packet with schedules, leader contacts, emergency procedures, and curriculum highlights. A handy guide saves time and eases anxiety when questions come up during the week.
Tips for a Meaningful & Joyful VBS Experience
- Arrive Early & Prepared
Give yourself time each morning to settle in, review your station, and get ready to greet kids with energy and a smile. - Make Every Child Feel Seen
Focus on names, stories, and genuine connection. Children remember how you made them feel long after the crafts and games are done. - Stick to the Schedule, Flex When Needed
A smooth flow keeps things calm for everyone, but don’t stress if a transition takes a little longer—adapt and help your teammates when needed. - Lead With Positivity
Your excitement, patience, and encouragement set the tone for the entire group. Kids (and fellow volunteers) will catch your enthusiasm! - Safety is Everyone’s Job
Keep close tabs on your group, double-check attendance, and never leave a child unsupervised. Follow check-in/check-out procedures to the letter. - Celebrate One Another
Whether it’s a thank-you note, a team shout-out, or a small treat—let every volunteer know their efforts are valued. - Gather & Grow Together
After VBS, invite volunteers to debrief. Share stories, laugh together, and talk about what worked well and where you can improve for next year.
Practical Reminders for Every Volunteer
- Walk the facility before VBS—know your exits, restrooms, and safety stations.
- Always wear your name tag and have emergency numbers handy.
- Wash your hands often (and model it for the kids!).
- Know and follow all procedures for check-in/out and emergencies.
- Encourage teamwork, kindness, and a sense of “all in this together.”
When your team feels prepared and cared for, they’ll be free to do what matters most: help children experience God’s love in the middle of a wild, unforgettable Rainforest adventure. That’s what makes VBS not just a program, but a week that can change lives—including your volunteers’.